Help

Do you need help? We collect frequently asked questions on this page.
Is your question not listed? Feel free to mail to info@wmdigitalservices.nl.

Step-by-step help with uploading your release can be found in the Upload manual.

1. Accounts

You create an account via this page: https://distributie.wmdigitalservices.nl/users/register.

Creating an account is without obligation. If you decide not to use our services, there is no obligation whatsoever.


Yes, you can create as many accounts as you want, for example to keep releases from different artists or labels strictly separate. The only practical condition is that you use a separate e-mail address for each account.


Creating an account on our website is without obligation. You can therefore look around and test the options.
Only when you distribute one or more releases, you will be charged.


If you do not receive mail to confirm the creation of a new account, you can do two things:
1. Check whether the e-mail accidentally ended up in your spam folder
2. If you have not received any mail to confirm your account, please contact us via info@wmdigitalservices.nl. We can then activate your account manually.


Yes it account section of our website is secured with an SSL certificate. You recognize a secure link by the letters https. Most modern browsers clearly indicate whether a site is secure, for example by displaying a green padlock in front of the address:

wm-digital-https-info-01

Of course we advise you to use a strong password for your account. It is also advisable not to use this password on other websites.


2. Releases: General

When you look for a suitable online distributor, you come across dozens of possible options. Of course you have to choose a distributor that meets your needs, but we would like to list a number of points that make the services of WM Digital Services attractive:

Support and service
- Dutch support, both by telephone and by mail, Whatsapp and Facebook Messenger. We almost always respond to your message the same working day.
- We provide personalized service. We follow our customers closely, which means that in most cases we can deliver custom work.

Costs and payments
- You can pay via PayPal or credit card, but you can also pay by bank or with your accumulated royalty credit.
- There are no hidden costs. You pay once when sending your release and you receive 90% of your royalties. ISRCs and UPC are free, updating or removing a release is free, adding new platforms afterwards is free.
- We are happy to make a price agreement with you if you have a schedule for multiple releases, for example an album with accompanying singles.
- Opting for a distributor without an annual subscription fee is cheaper than paying annually for most smaller artists, even if you hand in a small percentage of your royalties. Distribution on a subscription basis in most cases also means that your release will be taken offline as soon as you stop paying. You do not have the latter problem via our platform.
- We have never increased our prices since our inception in 2009.

Uploads and checks
- All aspects of your release are thoroughly checked, so that any mistakes in the title data, or problems with audio files and artwork can be corrected in a timely manner. Not all aggregators perform these checks. We adhere to the requirements set by the platforms, so that your release always looks perfect and you are not faced with surprises afterwards.
- If you are not that adept at uploading files, or if your release just needs to be online as soon as possible, we are happy to add it to your account. There are no additional charges.

Royalties
- When you request a royalty payment, it will be processed within one business day.
- Your royalties are paid in euros, so you will not be bothered by exchange rate fluctuations afterwards.
- To receive your full income from a US distributor, you will need to complete a US tax form. This is not necessary when you choose a Dutch party.


A step-by-step overview of creating a new release can be found in our upload manual:
www.wmdigitalservices.nl/upload-tips


Basically we accept all releases, in all genres, but there are a few exceptions.

The following types of content cannot be distributed through our platform:
– Audiobooks
- Podcasts
– Non-stop DJ mixing
– Karaoke albums
– Commercials and jingles

Furthermore, we reserve the right to refuse releases if we suspect that you do not have all the necessary rights or if parts of your release (especially the audio or artwork) are of too low quality.


The answer to this question depends on a number of factors, such as the time of upload and the speed with which stores import new content. You also specify a desired release date yourself.

Ideally, your release will be online within a few business days, but our advice is to set the release date at least seven days plan ahead. When corrections need to be made to your release, this will always lead to a longer processing time, so read the terms and conditions audio en artwork.

If you want to use Spotify Playlist Consideration, the advice is to check your release at least ten days before the desired release date. You can find more information about this option here .

An indication of the processing time of each platform can be found via the overview of the available stores.

The number of releases always increases sharply in November and December, so it is advisable to upload releases that are to be published online before the holidays in good time. A number of stores do not process new releases between Christmas and New Year.

See also: Tips for planning your release.


Yes, all parts of your release - artwork, audio, and title information - will be verified before your release is finally shipped to your chosen platforms. In this way we ensure that any errors are corrected in a timely manner. Moreover, in this way we can guarantee that your release meets all the requirements set by the various platforms. This prevents surprises afterwards.


QC stands for 'Quality Control'. This is a final (technical) check of your release before it is imported by the stores. This check is done externally, so we have no influence on the speed at which it is handled. In most cases, however, this process does not take longer than 1 to 2 working days.


In principle, you upload releases yourself via your account. In specific cases we are prepared to make an exception to this. Of course in that case we need audio, artwork and title data. Contact us at info@wmdigitalservices.nl .


3. Releases: Audio, artwork and title data

The artwork of your release must meet a number of requirements:
- The image must be square.
- Minimum size 3000 x 3000 pixels, maximum size: 5000 x 5000 pixels.
- File format: jpg, tiff or png.
- Colors: RGB.
- Maximum file size: 36MB.
– Title and artist listings must fully match your release metadata. In other words: an artist name or (sub) title that appears on your artwork must also appear in your title data. The 'role' (eg the mention of 'featured artists') must also match your title data. Do not place additional information on the artwork.
- Titles and names of artists must be clearly legible, even in a small format.
– 'Side by side translations' of the title (ie mentioning the title in two languages) are not allowed.
- Pornographic, discriminatory or offensive images are not allowed.
– Artwork should be of high quality, not blurry or distorted.

The following data may not appear on the artwork:
- Addresses of websites
- Contact details of the artist
– The artist's 'role' or instrument ('piano', 'conductor', etc.), unless it is a classical release
- Logos of download stores or streaming services
- Logos or names of companies that have nothing to do with the release (logo or name of your own label is allowed, provided you also use the label name in the title data)
- Price information
- Years (unless they are part of the title or stage name)
- UPC code (barcode)
– References to the format of the release ("single", "album", "LP") or other physical properties ("Limited Edition", "Stereo", "Digital Download", track length, etc.)
- The track listing
- #Hashtags (This also applies to titles)
- Other texts that do not appear in the title information

Never use third-party images without prior permission.


We accept audio files in the following formats:
.WAV, 16 bit, 44.1 Khz, stereo
.WAV, 16 bit, 48 Khz, stereo
.WAV, 24 bit, 44.1 Khz, stereo
.WAV, 24 bit, 48 Khz, stereo
.FLAC, 16 bit, 44.1 Khz, stereo

Other files (mp3, DDP master, etc.) cannot be processed.
Audio files should be of professional quality.

Any silences at the beginning or end of a track may not be longer than ten seconds.


An album can consist of a maximum of 99 tracks.


Yes, when creating a release you can indicate the desired release date yourself. Keep in mind that most stores need a few working days to import and process a release. Our advice is to send releases at least ten days before the desired release date.

An indication of the processing time of each platform can be found via the overview of the available stores.


When creating a release you can choose under which genre it should appear in the stores. The stores are free to choose a different genre, but the preferred choice is usually adopted.

Choosing a 'primary genre' is mandatory. By entering a 'secondary genre' you can further specify your choice, but this choice is not visible in all stores.

You can find an overview of all available genre options here .


The layout of genres and subgenres differs per store. Some stores use a few dozen main genres, while other stores make further subdivisions into subgenres. Furthermore, there are sometimes differences in genre designation per country or continent.

The genres you choose when uploading your release are therefore preferred. Stores can reserve the right to adjust the (sub) genre according to their own wishes.


Artist names and album titles that are written in UPPERCASE are changed by some stores to the regular spelling: an uppercase letter at the beginning of the name and, for the rest, lowercase letters. An exception is usually made for abbreviations or non-existent words. We cannot influence this.

Spotify and Google Play Music generally accept artist names written in capital letters. If they change the name to lowercase, we can submit a request to make it uppercase. We must, however, pass on links to social media accounts (Facebook, instagram), on which the name is also written in the desired way. If you use a different spelling for your artist name, we therefore recommend that you apply this consistently to all your public profiles.


Yes, distribution of a compilation / compilation album from multiple artists is no problem.
A release is considered a compilation when four or more artists ('primary artists') participate.

In this case, on tab 1 you enter “Various Artists” under 'primary artist'.
For the individual tracks, enter the actual name of the artists.


You can add names of composer, songwriter, producer and any other roles via the drop-down menu under 'primary artist'. This option can be found on tab 1 (data for the entire releases) and on tab 3 (data for individual tracks). Don't forget to click on the 'add artist' button after entering the name.

Add roles


Yes, when filling in the data for your release you can enter your own label name or company name. This is visible in almost all stores. If you do not enter anything, WM Digital Services will be listed as a label.

You can add or change the label name on tab 1, “Release info”.

wm-digital-add-new-label-faq2


With each release you indicate in which language the songs are sung. Of course this does not apply to instrumental tracks. Therefore choose 'no linguistic content' for these tracks.


When uploading your release, you must indicate whether it contains “explicit lyrics”. These are texts that are sexually explicit, contain swear words or curses, or are otherwise unsuitable for minors. In some countries - especially the United States - it is mandatory to indicate this in advance, so that a warning can be placed in the download stores for the relevant release. You can compare it with the Kijkwijzer for films.

You can set the options 'explicit' or 'not explicit' at track level. That is, you have to open the track to make the right choice.

After you upload a track, you can access it in several ways:
– with the 'pencil' behind the title on tab 3 in your release
– with the option 'edit' after the title on tab 4 in your release
– via the 'tracks' menu at the top of the page


When you have none ISRC's (a unique code for each individual track) or UPC (a unique code for the entire release), that's no problem: these codes are automatically assigned to your release after it is sent to the stores.

Do you want to start using your own set of ISRCs? You arrange that via SIGN: isrc@sena.nl.

If you do have ISRCs and / or a UPC, enter this in the correct place in the title information.


The 'reference number' (tab 1 of a release) is a number for internal use, which is generated when your release is definitively sent to all platforms. You do not need to enter anything here, so the option 'I don't have one, please assign a reference number code to this release' can remain checked.


The Global Release Identifier (GRid) is a unique code for digital releases, used by some platforms. The multiple artists do not have this code themselves, so when entering the title details, you can skip this field.


Does something appear to be wrong with your release after it has appeared online? You can change a number of things via your account, eg the title of your release (provided it continues to match the data on the artwork), song titles, the label name, the genre or the selling price. Audio files and artwork can also be changed, but only when there are no more 'deliveries' or updates queued for the respective release.

Business that CANNOT can be changed are:
- the stage name (exceptions are possible, email in advance for information)
- the UPC and ISRC codes
- the order of the tracks and the number of tracks

After making the desired change, resubmit your release to all platforms it was originally shipped to. You do this via the 'update' option on tab 6 of your release.

Keep in mind that it takes some time before all platforms have processed a change. Is your change not visible after 14 days? Then take it Contact us.


There are no "official" rules for the division into the various release formats, but in general the following applies:

– Single: a release consisting of 1 or 2 tracks
– EP: a release with 3 to 7 tracks and a playing time of less than 30 minutes
– Album: a release with 8 or more tracks


4. Payments and royalties

After uploading your release you can pay directly with PayPal or credit card (Visa, MasterCard, American Express). It is also possible to accrued royalty credit to be used to pay for all or part of new releases.

Do you prefer to pay per bank after receiving an invoice? Then take in advance Contact us or email us the details of your release when it is ready to be approved.


After uploading your release you can pay directly with PayPal or credit card (Visa, MasterCard, American Express). If you don't have one of these payment options, that's no problem: contact us as soon as your release is ready to be sent. You will then receive an invoice by email, which you can pay by bank. The handling of your release will therefore not be delayed.


Invoices for your distribution orders can be found on the 'order invoices' tab under 'my account'.

When you are logged in, you can also go directly to this link:
https://distributie.wmdigitalservices.nl/user/invoices


Yes, you can use your accrued royalty credit when you pay for a new release. You will then be given the choice whether or not to deduct that credit from the total price. If your royalty credit is not sufficient to pay the total amount, simply pay the rest via PayPal or credit card.

Have we agreed that you will receive an invoice afterwards and pay by bank? In that case, too, we can deduct your outstanding royalty credit from the distribution costs of your new release (s). Then report in advance by mail that you want to use this option.


Royalty payments are made by bank or via PayPal, after you have indicated via your account that you want to receive a payment.

If you do not have a PayPal account, you can open it for free via PayPal.com. You can easily transfer amounts you receive via PayPal to your own bank account.

Do you not have a PayPal account and do you not want to use one? No problem, we will pay your royalties by bank. In that case, make sure that we have your current bank details.


When you are logged in, see via 'sales' -> 'balance' which amount can be collected. You request a payment via the 'request outpayment' button. If the button is not visible, there is not yet enough funds to request a payment.

You decide whether you want to have the full outstanding amount paid out, or a part thereof.

Accumulated royalty credit can also be used to pay for new releases.


No, no advances are paid. Only royalty payments that have actually been settled - and that you therefore see under 'Balance' - are paid.


The information about sold downloads and streams is not displayed in real-time: it takes some time for stores to submit their reports. This usually happens about six to eight weeks after the end of a month.

Example: your release appeared online in January and has since actually been downloaded or streamed. You will then see the first royalty information in your account during the course of March. In the first instance you see an estimate of the amount to be received. After a while this will be replaced by the final statement.

Keep in mind that not all platforms report at the same time and with the same speed.

On the page with royalty updates you can see if we have already received reports and payments from the stores over a certain period.

TIP: Sign up for Spotify for Artists to quickly get comprehensive information about how your releases are performing on Spotify.


On the page 'royalty updates'you can see whether a particular store has already reported for a certain period.


5. Stores: General

You can find an up-to-date overview of everything stores and platforms in our distribution package here . After completing the upload process, you can choose whether you want to send your releases to all stores or whether you want to make a selection. Keep in mind that stores and services may change names or be canceled without prior notice. In addition, stores may reserve the right not to post content, or globally, based on, for example, genre or region in which they operate.


After your release has appeared online, it will in principle remain available “forever” in the various stores. In theory, a store can remove releases over time without giving reasons, but in practice this is rare. Furthermore, it can of course happen that a download store or streaming service is closed completely.

If you want to have your release removed yourself, you can do so via the option “Takedown from all channels” (tab “Distribution”) for the release in question, or mail to info@wmdigitalservices.nl.


No, stores can reserve the right not to post content, or not worldwide, based on, for example, genre, region or content. With the largest platforms - iTunes / Apple Music, Spotify, Deezer, Google Play, etc. - we don't often see a release not being posted. In the unlikely event that this should happen, unfortunately we cannot change anything.


You can claim your artist profile on Amazon Music via https://artists.amazonmusic.com/.

Via Amazon Music for Artists you can add your own profile picture, you get insight into all kinds of statistics and you can report problems with your profile to Amazon.

In addition to the website, Amazon Music for Artists is also available as an app for iOS en Android.


Deezer has had an option similar to Spotify for Artists since early 2020: Deezer for Creators (formerly Deezer Backstage). As with Spotify for Artists, Deezer for Creators allows you to complete your profile with photos, a biography and links to your social media accounts. In addition, Deezer also promises that you will gain more insight into the listening behavior of your fans.

Sign up for Deezer for Creators via https://creators.deezer.com/user/login.

You have the choice to register as an artist, label or manager. For your registration you need, among other things, a UPC for one of your releases and you also have to provide the name and email address of your distributor. You can also enter links for your profiles on Facebook, Instagram and Twitter, but these are not mandatory.


For tracks that are sent to TikTok, you can set the start time of the fragment to be used on TikTok.

How Does It Work?
- When you have uploaded an audio track, you can open it with the 'pencil' on tab 3 or the 'edit' option on tab 4 in your release.
- At the bottom of the page you will now find the option 'Start Point Time'. Here you enter the desired start time.
- The format is mm: ss, so if you want the track on TikTok to start at 1 minute 20 seconds, enter '01: 20 '
- The option only works for songs longer than 30 seconds and the specified start time must be at least 30 seconds before the end of the track.


Music app Shazam offers artists the opportunity to claim their profile. With a verified profile you can adjust your artist photo and add news items yourself. You also get access to extensive statistics. You verify your Shazam account via .


6. Stores: Spotify

You can change the standard band photo / artist photo on Spotify via Spofity for Artists (previously Spotify Fan Insights), the 'dashboard' for artists that gives you insight into statistics for your releases.

You sign up for Spotify for Artists Through this link. Since the access is linked to a personal Spotify account, we cannot arrange this registration for you.


You can add a biography on Spotify via Spofity for Artists (previously Spotify Fan Insights), the 'dashboard' for artists that gives you insight into statistics for your releases.

You sign up for Spotify for Artists Through this link. Since the access is linked to a personal Spotify account, we cannot arrange this registration for you.

A Spotify biography can have a maximum of 1500 characters. It is possible to add a link to a Wikipedia page in your bio.


Spotify shows a 'concerts' tab on your artist profile. This tab is filled with data from Songkick, a service that allows fans to stay up to date with performances of their favorite artists. To show your own concert data on Spotify, you need an artist account at Songkick. You can find more information here .


Via Spotify for Artists, Spotify offers the possibility to bring one of your tracks to be brought to the attention of the compilers of their official playlists.

How Does It Work?
- You have claimed your Spotify profile via Spotify for Artists.
- As soon as we have delivered your release to Spotify, you will see it in your Spotify for Artists dashboard under the 'upcoming' releases within two to three working days.
- You can only register tracks that have not yet been released on Spotify. Once the release is 'live', you can no longer register it for possible placement on Spotify playlists. So make sure there is enough time between the moment of uploading and the actual release date. Spotify recommends making sure they release you at least seven days before the release date. This means that it is wise to send your release at least ten days before the release date via our platform.
- You choose the song you want to bring to the attention of the Spotify editors and fill in all the details. Spotify asks for the language of your song, the most important instruments and the 'mood' of your track. You also have the option to add additional information about the content of the song and about your promotion plans.

Spotify gives no guarantee that your number will actually be placed on one or more playlists.


Unfortunately, it may happen that your artist name or the name of your band already exists. For the stores it is in most cases not clear in advance that it concerns different artists and so your releases are merged with those of your namesake.

Fortunately, Spotify and iTunes / Apple Music offer the possibility to 'split' your releases, and thus ensure that those of the artist of the same name are placed on a different page. Send your split request to info@wmdigitalservices.nl and we submit it to both platforms. Unfortunately, other stores do not currently offer an option to split releases from artists of the same name.


All releases that are shorter than 30 minutes and / or consist of 5 tracks or less are automatically listed by Spotify under 'Singles and EPs'. Unfortunately, this cannot be changed.


The 'related artists' that Spotify displays cannot be changed manually. Spotify automatically generates this list of artists based on the listening behavior of the users and data collected externally (eg on social media). This also applies to other stores that show 'related artists' with your releases.


7. Stores: Apple Music and iTunes

Apple Music for Artists is Apple's analytics platform, which gives you more insight into the statistics of your streams and downloads via Apple Music and iTunes. Shazam data (which is owned by Apple) can also be found in Apple Music for Artists.

You can register for Apple Music for Artists via .
You need an Apple ID to sign up. Furthermore, upon registration you will be asked for contact details (including telephone number) and links to Facebook and Twitter accounts.


Apple has its own “link maker” that allows you to create links, buttons, widgets and banners. You can embed this in your own website, so that your fans can quickly click through to your release on iTunes of Apple Music.

You can find the Link Maker here .


Songs that are ten minutes or more in length are automatically marked "album only" by iTunes. That is, they cannot be bought individually, but only as part of the entire album.


8. Stores: YouTube and YouTube Music

You can request an Official Artist Channel on YouTube via artist-support@youtube.com.


YouTube Audio Content ID - sometimes referred to as YouTube monetization - has some specific requirements and conditions. Only use YouTube Audio Content ID if you have 100% rights to the supplied material. You can find the complete conditions here .


9. Miscellaneous

No, you are not obliged to register with Buma/Stemra, Sena or other copyright organisations.
It is best to see for yourself whether registration is relevant for you.

For more information, please refer to the websites of the relevant organizations.

The Netherlands:
– Buma/Stemra: www.bumastemra.nl
– Sena: www.sena.nl

Belgium:
– Sabam: www.sabam.be
– PlayRight: www.playright.be


Ringtones are only accepted by iTunes.


WM Digital Services

Online music distribution with a personal touch: your music on Spotify, iTunes, Apple Music, Deezer, Tidal, Instagram and other major platforms.

Mail: info@wmdigitalservices.nl
Tel: 06-52384531 [Only during office hours]

Chamber of Commerce number 14122344
VAT number NL001103189B98

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